Join our team as our next School Operations Coordinator!
Do you love working with children and families and enjoy being at the center of a vibrant school community? Are you calm under pressure, highly organized and detail-oriented, and eager to help create a welcoming, smoothly running school environment? Do you believe schools have a responsibility to actively work toward equity and anti-racist practice, and to honor and affirm children’s identities, cultures, and voices? If so, you may be the School Operations Coordinator we’re looking for at Princeton Friends School—a place where relationships, care, and joyful learning are at the heart of each day.
At Princeton Friends School, all of our faculty and staff work collaboratively to actively bring to life our school’s mission:
Drawing on a rich tradition of Quaker values and practices, Princeton Friends School is committed to creating a diverse, vibrant learning community in which young people engage their natural curiosity, discover and express their individual voices and gifts, acquire intellectual, physical, artistic, and life skills, and develop a sense of responsibility for themselves and others.
The School Operations Coordinator at Princeton Friends School plays a central role in the daily life of the school. As the first point of contact for families and visitors at our front desk, a person students interact with daily, and a central part of the administrative team, this person helps create a warm, welcoming environment while also ensuring that the school day runs smoothly behind the scenes.
This role is ideal for someone who is incredibly detail-oriented, enjoys juggling multiple responsibilities, and takes pride in helping a small school community stay connected, informed, and supported.
What You’ll Do
This full-time (10- or 12-month) position blends leadership with administrative support. Our School Operations Coordinator will:
Front Desk & Community Engagement
- Serve as the welcoming presence at the front desk, greeting families, students, and visitors
- Assist teachers, staff, caregivers, and students with day-to-day questions or needs
- Help ensure the school environment remains welcoming, inclusive, and responsive to the needs of students and families
- Support a smooth and responsive school day by assisting with student needs as they arise
- Collaborate closely with colleagues to support a joyful, inclusive, and well-organized school community
Communication, Scheduling, & Events
- Manage the flow of schoolwide communication, including phone calls, emails, and visitor coordination
- Support basic office and school operations
- Lead the creation and management of the school-wide calendar, with a broad understanding of events and communication systems
- Coordinate logistics for school events, meetings, and community gatherings
- Support the scheduling logistics for family/faculty conferences in fall and spring
Operations & Administrative Support
- Support student attendance tracking and daily administrative tasks
- Maintain organized records and systems that support efficient school operations
- Manage and maintain schedules (whole school, room use, and teacher coverage)
- Support securing substitute teacher coverages as needed
- Support faculty and administrators with scheduling, supply ordering, and day-to-day operational needs
- Sort and distribute mail and deliveries in a timely fashion
- Manage and maintain office equipment, including photocopiers
- Pitch in wherever needed to support the smooth functioning of the school day
Health, Safety & Emergency Preparedness
- Serve as a member of the Safety Team
- Assist with safety planning, procedures, and drills; record drills per protocols
- Monitor emergency communications, weather alerts, and update school messaging as needed
- Compile and distribute emergency information and calling lists for faculty and staff
- Maintain current first aid, AED, and CPR certifications
- Help maintain the cleanliness and safety of campus/buildings
- Maintain awareness of student health and allergy concerns and respond appropriately
- Come to the aid of an injured child as needed
What You Bring
You are someone who brings:
- Experience working in an administrative, school, or community-facing role
- A warm, welcoming presence and a strong commitment to excellent communication with families, students, and colleagues
- A strong commitment to antiracism in and out of school
- Eagerness to build relationships in the community and support an inclusive, anti-bias learning environment
- Exceptional organizational skills and attention to detail
- A calm, steady presence, responding thoughtfully and effectively in busy or high-pressure moments
- A desire to take initiative in a fast-moving environment, setting priorities and managing multiple projects with care and integrity
- Flexibility, initiative, and a collaborative spirit
- Enthusiasm for working in a small school where teamwork and adaptability are essential
- Experience in a Quaker school or a willingness to learn about and embrace Quaker values and practices in a school setting
Physical requirements
- Sit, stand, bend, walk, talk, hear, operate office and medical equipment
- Move actively around classrooms and outdoor campus
- Lift up to 25 pounds
Schedule & Compensation
The School Operations Coordinator role is a full-time position that is available as either a 10-month or 12-month role; compensation and benefits will align according to the selected term. Salary range: $40,000-$60,000, commensurate with experience.
- Health Insurance
- Life & Long-Term Disability Insurance
- Retirement: partial employer match
- Benefits package for full-time 10-month staff (40 hours/week), including:
- Health Insurance
- Life & Long-Term Disability Insurance
- Retirement: partial employer match
- Childcare Benefits include:
- Tuition Remission: 90% remission for employees’ children enrolled at Princeton Friends School
- Free After School Program care during working hours
- Access to discounted or complimentary summer camp opportunities for employees’ children (ages 4–14)
- Professional Development
- Flexible Spending Accounts (FSA)
- Generous Paid Time Off
To Apply
At Princeton Friends School, we are deeply committed to fostering a diverse, equitable, and inclusive community where all students, educators, and staff can learn, grow, and thrive. We are proud to be an equal opportunity employer and are dedicated to a workplace free of discrimination or harassment.
We welcome applications from individuals of all backgrounds and encourage those who are underrepresented in schools to apply. We also offer accommodations throughout the hiring process—just let us know what you need.
To apply, please email a cover letter, resume, and contact information for 3 references to jobs@princetonfriends.org. Include the title of the position in the subject line and let us know where you found the job posting in your cover letter. Please send all documents in PDF format.